Clubs Registration
So, you want to start a club? In order to achieve recognition a club or association must apply in a recognized application window which is from the dates as follows;
Summer Applications: April 25-May 10
Fall Applications: September 25-October 10
Winter Applications: December 25-January 10
Before you register think about some of these things:
1. You’ll have to write up a constitution for your club (don’t worry - we have a template in the form below). To register with us you’ll have to make sure your club complies with the Clubs Policy Manual found in the UOSU Policy. Here are some common things that are often forgotten when writing your constitution:
I. Meetings
i. Must host a minimum of one (1) executive meeting per semester.
ii. Must host a minimum of one (1) public general meeting per semester.
II. Events
i. Must host a minimum of one (1) public event per semester.
III. Executive transition
i. For Clubs with more than 25 active members, the selection process must be done through the form of a fair election.
2. Is your club associated with a Recognized Student Government of a faculty? If this is the case you should contact your Student Government and ask them for the simpler Associations Registration form that will allow you to skip some parts of the regular clubs registration.
3. Does your club already exist? We do prevent identical clubs from registering, so before starting a club check our large list of clubs and see if the club you are making already exists. If that is the case you can always contact the club to get involved.
If you have pop-ups blocked, click here to view the registration form.
Frequently Asked Questions
Why should I register my club?
Registering your club comes with a large list of benefits. The main ones being club funding, promotion on the CAS website, club storage, getting volunteer hours for your members, room and table bookings on campus and much more.
What is the difference between a club and an association?
An association is a club that is registered with a preexisting organization on campus that is not CAS or the University of Ottawa Student Union. The biggest examples of this are clubs that are registered under their faculties Recognized Student Governments (previously known as Federate Bodies). Associations can register through CAS by contacting their governing bodies.
I don’t have any bilingual members on my club, what should I do?
Though it is not an absolute requirement for clubs to be bilingual it is highly encouraged as it is important for representation of both of our official languages and also will help you reach out to more students.** If you don’t have any bilingual members you can always reach out to us or the Bilingualism Center to help you make that transition.
**Starting January 2022, big clubs (clubs with 25+ members) will be required to have a special position for a bilingual executive member (for eg. VP Bilingualism) on their team.
How do I make a bank account for my club?
To make a bank account under your club’s name you will first need to get in touch with a bank of your choice and let them know your intentions of wanting to make a bank account for your student club. Make sure to do some research before picking a bank as many of them offer various benefits. It is very possible that the bank will ask you to get a letter proving your club’s status, in which case you will send an email to clubs@seuo-uosu.com and we will send you a letter to show to your bank.
